The Index to Scientific & Technical Proceedings (ISTP) is a widely used database indexing conference proceedings in various scientific and technical fields. Occasionally, errors or updates may be needed in the indexed data to ensure accuracy and reliability. Here’s a detailed guide on the principles for modifying ISTP data and how researchers or conference organizers can submit correction requests.

1. Principles for ISTP Data Modification

• Accuracy: All modifications should aim to improve the accuracy of bibliographic information, including authors’ names, paper titles, conference details, publication years, and affiliations.

• Verification: Requests for modification must be supported by verifiable evidence, such as official conference documentation, publisher notices, or author confirmations.

• Timeliness: Corrections should be submitted promptly after discovering errors to maintain the integrity of the database.

• Scope: Only factual errors or omissions are eligible for modification. Requests that alter scientific content, conclusions, or peer review status are not accepted.

• Consistency: Data modifications should conform to ISTP’s formatting and indexing standards to ensure consistency across the database.

2. Common Reasons for Data Correction

• Misspelled author names or incorrect author order

• Wrong or incomplete conference name or date

• Errors in paper titles or abstracts

• Incorrect DOI or publication identifiers

• Missing or inaccurate institutional affiliations

3. How to Submit a Data Correction Request

Step 1: Gather Required Information
Prepare the following details before submitting your request:

• Paper title and authors’ full names

• Conference name, location, and date

• Published proceedings details (publisher, volume, pages)

• Description of the error and the correct information

• Supporting evidence such as acceptance emails, publisher confirmation, or official program

Step 2: Contact the Data Provider or Indexing Agency
ISTP data is often managed by Clarivate (Web of Science) or similar indexing agencies. Submit your correction request through:

• Official contact emails or online forms provided on the indexing agency’s website

• Conference publisher’s customer service or support channels

• Your institution’s library or research office (some act as intermediaries)

Step 3: Provide Clear and Complete Documentation
Attach or link all relevant evidence to support your request. Ambiguous or incomplete requests may be delayed or rejected.

Step 4: Follow Up
After submission, keep track of your request status. Some agencies provide tracking numbers or confirmation emails. If no response is received within a reasonable timeframe (usually 4-6 weeks), consider a polite follow-up.

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Correct and timely ISTP data ensures your research is accurately represented and discoverable. For researchers and conference organizers interested in quality indexing and reliable metadata management, platforms like iconf.com list academic events with transparent publication and indexing policies, helping to avoid common data errors from the start.