How to Obtain EI Indexing Proof and Retrieval Reports for Conference Papers

After publishing a conference paper, many researchers—especially in engineering and technology fields—need to obtain (EI retrieval report) (EI indexing certificate) as part of thesis requirements, job applications, or academic evaluations. So how exactly do you secure this official documentation?

1. What Is an EI Retrieval Report or Certificate?

An EI retrieval report or EI proof document is an official confirmation that your paper has been successfully indexed in the Engineering Index (EI) database. This proof is often required by:

• Graduate schools (for degree submission)

• Academic promotion committees

• Research funding agencies

It typically includes your paper’s title, authors, conference name, EI accession number, and indexing status.

2. Where to Check EI Indexing Status

The primary platform to confirm EI indexing is Engineering Village, an Elsevier-hosted database. You can:

• Access it via your university library’s database portal

• Search by paper title, author, or conference name

• Find the Accession Number (starting with "2025...") to confirm inclusion

If your institution has access, this is the most direct and verifiable method.

3. How to Get an Official EI Retrieval Report

There are several ways to obtain formal proof:

Option 1: From Your University Library

• Many university libraries offer a free EI retrieval service

• Provide the paper title, authors, and publication year

• They will generate a printed or PDF report with official stamps or digital verification

Option 2: Through the Conference Organizer

• Some conference organizers automatically provide an EI indexing certificate once indexing is confirmed

• Others offer it on request; check the organizer’s website or contact the conference secretary

Option 3: Third-Party Verification Services

• Some academic support institutions offer paid services to generate official , especially for graduates who lack direct database access

• Always verify the provider’s credibility and ensure the report includes:

  • Paper details

  • Indexing database

  • Accession number

  • Retrieval date

4. What If Your Paper Is Not Yet Indexed?

Indexing usually occurs 2–8 weeks after publication. If you cannot find your paper in EI:

• Confirm that the conference proceedings were submitted

• Contact the publisher or conference organizer

• Keep your submission ID or DOI as a reference while waiting

Obtaining an retrieval report is an essential part of showcasing your academic achievements, especially in technical disciplines. For researchers planning to publish at conferences that offer reliable indexing and documentation, iconf.com helps you identify trusted academic events that prioritize timely and verifiable EI inclusion.