Publishing a paper at an IEEE conference is a widely recognized way to share research in fields like engineering, computer science, and information technology. But if you're submitting for the first time, you may wonder:
How does the IEEE conference paper process actually work?

This article breaks down the entire process into clear stages and shows how platforms like iconf.com help researchers identify, prepare for, and succeed in IEEE conference submissions.

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Step 1: Choose the Right IEEE Conference

Start by identifying an IEEE conference that fits your topic and timeline.

Key considerations:

• Relevance to your research area

• Indexing status (EI, Scopus, or CPCI)

• Submission deadline and conference date

• Location and format (online/in-person)

You can use iconf.com to:

• Search upcoming IEEE events

• Filter by indexing and subject area

• Confirm paper submission deadlines

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Step 2: Prepare Your Manuscript

IEEE has strict formatting requirements. Most conferences use the IEEE conference paper template (usually 4–6 pages).

Author checklist:

• Follow the IEEE format exactly (font, spacing, margins)

• Include title, abstract, keywords, methodology, results, and references

• Use clear, concise English with technical accuracy

• Avoid plagiarism and cite all sources properly

Check the conference website for the exact formatting guidelines and download the official template.

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Step 3: Submit the Paper via the Conference System

IEEE conferences typically use one of these submission systems:

• EasyChair

• EDAS

• Microsoft CMT

• Conference website’s internal system

Steps:

• Create an author account

• Upload the PDF of your paper

• Enter metadata (title, authors, abstract)

• Choose relevant topics or tracks

• Confirm submission and receive confirmation email

iconf.com often provides direct links to the conference submission page to simplify this step.

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Step 4: Peer Review Process

After submission, your paper enters peer review, typically lasting 2–6 weeks.

Review outcomes may be:

• Accepted (with or without minor revision)

• Revision requested

• Rejected

If revisions are requested, you must:

• Address reviewer comments clearly

• Submit a revised version within the deadline

IEEE maintains rigorous peer review standards, ensuring quality and relevance.

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Step 5: Receive Acceptance Notification

If your paper is accepted:

• You’ll get an official acceptance letter

• You’ll be required to register for the conference

• You must pay the registration fee to confirm publication

• Some conferences require video recording or presentation slides

Accepted authors are generally required to present the paper, either in person or virtually.

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Step 6: Final Paper Submission (Camera-Ready)

After acceptance, submit your camera-ready version, which is the final version for publication.

Requirements include:

• Final edits based on reviews

• Compliance with IEEE PDF eXpress (for format checking)

• Completion of copyright transfer (IEEE eCF system)

Only authors who submit camera-ready papers and register properly will be included in the proceedings.

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Step 7: Conference Presentation

You will then present your paper at the conference. Presentation formats may include:

• Oral presentation

• Poster presentation

• Online video session (for virtual events)

This is a chance to interact with peers, answer questions, and gain academic visibility.

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Step 8: Publication and Indexing

After the event:

• Papers are compiled into IEEE conference proceedings

• Submitted to IEEE Xplore (the official digital library)

• Indexed in databases like EI Compendex, Scopus, and CPCI

Indexing typically takes 2–8 weeks after the conference.