Publishing a paper in an EI-indexed conference involves adhering to strict deadlines and following a structured timeline. Missing any key milestone can jeopardize your chances of getting published.

This article provides a comprehensive guide to the standard timeline for paper submission, review, and publication in EI conferences.

1. Typical EI Conference Paper Submission Timeline

A. Call for Papers (3–6 Months Before Conference)

The organizing committee announces the Call for Papers (CFP), detailing submission deadlines, topics, and formatting guidelines.

• Action Item: Start preparing your manuscript based on the CFP guidelines.

B. Initial Paper Submission (2–5 Months Before Conference)

Authors submit their papers through the designated submission portal.

• Deadline: Typically closes 2–5 months before the conference date.
• Action Item: Submit a complete and properly formatted manuscript by this deadline.

C. Peer Review Process (1–3 Months Before Conference)

Submitted papers undergo rigorous peer review to assess quality, relevance, and originality.

• Duration: 4–8 weeks, depending on the conference.
• Action Item: Be prepared to receive reviewer feedback for potential revisions.

D. Notification of Acceptance (1–2 Months Before Conference)

Authors receive notification of their paper's acceptance, rejection, or requests for revision.

• Action Item: If accepted, proceed with finalizing your paper. If revisions are needed, address reviewer comments promptly.

E. Final Paper Submission (4–6 Weeks Before Conference)

Authors submit the revised, camera-ready version of their paper.

• Action Item: Ensure the final version complies with formatting guidelines and includes required elements like copyright forms.

F. Conference Presentation (Conference Dates)

Authors present their accepted papers during the conference.

• Action Item: Prepare your presentation slides and rehearse.

G. Indexing and Publication (1–3 Months After Conference)

Accepted papers are published in the conference proceedings and indexed in EI Compendex.

• Action Item: Monitor publication and indexing status for confirmation.

2. Sample Timeline for a Hypothetical EI Conference

3. Tips for Managing Your Paper Submission Timeline

A. Start Early

Begin preparing your manuscript as soon as the CFP is announced to avoid last-minute rushes.

B. Use a Checklist

Create a checklist of key milestones, such as draft completion, proofreading, and co-author approvals.

C. Communicate with Co-Authors

Coordinate with co-authors to ensure all contributions are finalized before deadlines.

D. Follow Guidelines

Adhere strictly to submission guidelines, including formatting, page limits, and file types.

E. Monitor Updates

Stay informed about any changes or extensions to deadlines through the conference website or email updates.

4. Common Challenges and Solutions

Challenge: Tight Deadlines for Revisions

• Solution: Work on potential revisions proactively by anticipating reviewer concerns.

Challenge: Formatting Issues

• Solution: Use the provided template to format your paper from the start.

Challenge: Missed Notifications

• Solution: Regularly check your email and conference website for updates.

Conclusion

Understanding and adhering to the timeline of an EI conference is key to successfully publishing your work. Plan ahead, stay organized, and keep communication channels open with the organizing committee and co-authors.

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