Formatting plays a vital role in the success of your paper submission to an EI-indexed conference. Adhering to the specified formatting guidelines ensures your work is professional and meets the conference's publication standards. Non-compliance can lead to rejection, even if the content of your paper is strong.

This guide outlines the common formatting requirements for EI conference papers and provides practical tips for preparing your manuscript effectively.

1. Common Formatting Styles for EI Conferences

EI conferences often specify formatting templates to maintain consistency in published proceedings. Common formatting styles include:

A. IEEE Formatting Style

• Font: Times New Roman, size 10
• Margins: Typically set at 1 inch (2.54 cm) on all sides
• Paper Size: A4 or US Letter
• Columns: Double-column layout
• Abstract: 150-250 words, concise and informative
• Keywords: 3-5 relevant keywords
• Sections: Clear division into sections like Introduction, Methods, Results, Discussion, and Conclusion
• Figures and Tables: Numbered sequentially, with captions below figures and above tables

B. Springer LNCS (Lecture Notes in Computer Science)

• Font: Times New Roman or similar, size 11
• Margins: Adjusted to Springer guidelines
• Paper Length: Typically 8-15 pages, depending on the conference
• References: Numbered style or APA style depending on the requirement

C. ACM Format

• Font: 9-point font for body text
• Paper Size: US Letter
• Columns: Double-column format with specific spacing
• Additional Information: Author affiliation and acknowledgment sections

2. Paper Structure

Regardless of the specific format, most EI conferences require the following structure:

A. Title

The title should be concise, informative, and represent the core of your research. Avoid overly long or vague titles.

B. Abstract

The abstract should clearly summarize your study, including the research problem, methods, key findings, and implications.

C. Keywords

Include 3-5 keywords that accurately describe your research and help index your paper in databases.

D. Main Content

Organize your content into logical sections:

1. Introduction: Define the problem, objectives, and significance.
2. Literature Review: Briefly summarize related works.
3. Methodology: Describe your approach and techniques.
4. Results and Discussion: Present findings with relevant analysis.
5. Conclusion: Summarize contributions and propose future work.

E. References

Cite all sources used in your research. Use the referencing style specified by the conference (e.g., IEEE, APA).

3. Formatting Tips for Figures, Tables, and Equations

A. Figures

• Use high-resolution images (300 dpi or higher).
• Include descriptive captions below each figure.
• Ensure figures are placed close to their first mention in the text.

B. Tables

• Label tables with a title above the table.
• Keep tables simple and relevant to the content.
• Use consistent formatting throughout.

C. Equations

• Use standard mathematical notation.
• Number equations consecutively and refer to them in the text (e.g., "Equation (1)").

4. Word Count and Page Limit

Most EI conferences have strict page limits:

• Full Papers: Typically 8-10 pages, including references
• Short Papers: 4-6 pages
  Check the conference website for specific requirements regarding length.

5. Submission Checklist

Before submitting your paper, ensure the following:

• Compliance with the template: Download the official template from the conference website.
• Proofreading: Check for grammar and typographical errors.
• Plagiarism Check: Use tools like Turnitin or iThenticate to ensure originality.
• File Format: Submit in the required format, usually PDF.

6. Where to Find Templates and Guidelines

Templates and detailed formatting guidelines are often provided on the conference's official website. Alternatively, platforms like iconf.com offer resources and links to popular EI conferences with comprehensive submission instructions.

Conclusion

Proper formatting is crucial for your paper to be accepted at an EI-indexed conference. By following the guidelines and using official templates, you demonstrate professionalism and increase the likelihood of your paper being published. For more tips and resources, visit iconf.com, your trusted platform for academic conference insights.