Publishing a paper at an EI (Engineering Index) conference is an excellent way to gain recognition for your research in the engineering and technology fields. EI-indexed conferences are renowned for their rigorous selection processes, attracting top researchers and professionals. By following the correct process, you can increase your chances of having your work accepted and published in the conference proceedings.

In this guide, we will outline the essential steps for submitting and publishing your paper at an EI conference, from preparation and submission to post-conference follow-up.

1. Understand the EI Conference Requirements

Before submitting your paper to an EI conference, it’s important to understand what is expected. EI-indexed conferences are known for their high academic standards and typically focus on engineering, technology, and related fields. Make sure the conference you are targeting is EI-indexed by checking the conference details on reliable platforms like iConf.com or the official conference website.

A. Choose the Right Conference

• Ensure the conference aligns with your research topic and field of study.
• Verify that the conference is listed in the EI (Engineering Index) database. This can usually be found on the conference website or through third-party academic conference listing websites.

B. Review Conference Guidelines

Each EI conference will have specific submission guidelines, including formatting, content requirements, and the types of research accepted. These guidelines are crucial for a successful submission, as failure to adhere to them could lead to rejection.

2. Preparing Your Paper for Submission

The quality of your paper is the most important factor in getting it accepted at an EI conference. Ensure that your paper meets the conference's technical and formatting requirements.

A. Paper Formatting

• Follow the prescribed formatting style: Most EI conferences require papers to follow a specific style, such as IEEE, ACM, or Springer format. Ensure your paper adheres to the specified formatting guidelines for page size, font style, margins, and headings.
• Structure of the Paper: Typically, your paper should include:
  • Title: Clear and concise.
  • Abstract: A brief overview (150-250 words) summarizing your research aims, methods, and findings.
  • Introduction: Introduce the problem and outline your research question.
  • Methodology: Describe the methods and techniques used in your research.
  • Results and Discussion: Present and interpret the findings.
  • Conclusion: Summarize the main points and suggest possible directions for future research.
  • References: Ensure proper citation of all sources used in your research.

B. Abstract Preparation

The abstract is one of the first parts of your paper that conference organizers and reviewers will read. A well-written abstract is crucial for catching the attention of the review committee. It should clearly describe the purpose, methodology, results, and conclusion of your study, all within a limited word count (usually 150-250 words).

3. Paper Submission Process

Once your paper is prepared, the next step is submitting it to the EI conference. Most conferences use an online submission system where authors can upload their papers.

A. Register on the Conference Submission Portal

Before submitting your paper, you will need to create an account on the conference's submission platform. Popular submission platforms include:

• EasyChair
• CMT (Conference Management Toolkit)
• Ex Ordo
• IEEE Conference Management

B. Upload Your Paper

• File format: Submit your paper in the required format (usually PDF or Word).
• Required Information: Provide the necessary details, such as the title of your paper, author information, abstract, keywords, and any other information requested by the conference.

C. Pay Submission Fees (if applicable)

Many EI conferences require a submission or registration fee. Make sure to complete the payment as instructed, and keep a copy of the receipt. The payment can often be made online through the conference portal.

D. Submit the Paper

After uploading your paper and completing any required fields, submit your paper through the conference portal. Be sure to double-check that you’ve filled out all the necessary details correctly.

4. Review and Acceptance Process

Once submitted, your paper will be evaluated through a peer-review process. The reviewers will assess the quality and relevance of your research. EI conferences are known for their high academic standards, so the review process can be stringent.

A. Peer Review

Your paper will likely be reviewed by experts in your field. They will evaluate:

• The originality and novelty of your research
• The quality and clarity of your methodology
• The significance and impact of your findings
• The overall presentation and readability of the paper

B. Feedback and Revisions

You may receive feedback from the reviewers. If your paper is accepted with revisions, carefully address the comments and suggestions provided. Revise your paper as necessary and submit the updated version by the given deadline.

C. Acceptance Notification

If your paper is accepted, you will receive a formal acceptance letter. This will confirm that your paper has been accepted for presentation and publication in the conference proceedings.

5. Presentation at the Conference

If your paper is accepted, the next step is to prepare for presenting your research at the EI conference.

A. Prepare Your Presentation

• Create a presentation: Most EI conferences require authors to present their papers to an audience. Prepare a clear, engaging presentation, typically using PowerPoint or Google Slides.
• Time management: Be aware of the time limit for your presentation (usually 10-15 minutes) and practice delivering your material concisely.
• Visual aids: Use graphs, charts, and images to support your findings and make your presentation more engaging.

B. Submit Final Paper (for Proceedings)

After presenting, many conferences require authors to submit the final version of their paper for inclusion in the conference proceedings. Ensure you follow the conference's guidelines for submitting the final manuscript, and be aware of any deadlines.

6. Post-Conference Actions

After the conference, there are a few important actions to consider.

A. Networking

Take the opportunity to network with other researchers and professionals in your field. Exchange ideas, collaborate, and make valuable connections that could lead to future research opportunities.

B. Publication in Journals

Many EI conferences also offer opportunities for post-conference publication in peer-reviewed journals. If your paper has been well-received, consider submitting a revised version for journal publication.

7. Conclusion

Publishing your paper at an EI conference is a significant achievement that can help you establish your reputation as a researcher. By following the detailed submission process, adhering to the conference guidelines, and preparing a high-quality paper, you can increase your chances of acceptance and publication.

For more information on EI conferences, submission tips, and academic resources, visit iconf.com, where you can find a curated list of upcoming EI conferences and detailed submission resources.