Submitting your paper to an EI (Engineering Index) conference is an important step in getting your research recognized in the global academic community. EI-indexed conferences are renowned for their high academic standards, attracting top researchers and professionals. Understanding the submission process is crucial to ensuring your paper is accepted.

In this article, we will take you through the step-by-step process of submitting your paper to an EI conference, highlighting the key requirements, deadlines, and tips to help you succeed.

1. Understanding the EI Conference Submission Process

The EI (Engineering Index) includes a curated list of prestigious conferences in engineering and related fields, ensuring that papers presented are of high quality and contribute significantly to the discipline. To submit a paper to an EI conference, you need to follow the conference’s specific submission process and meet its requirements.

A. Find the Right EI Conference

Before you submit your paper, ensure that you are submitting to the correct EI-indexed conference relevant to your research area. You can find these conferences on platforms like iConf.com or other conference listing websites.

B. Review the Submission Guidelines

Each EI conference has its own set of submission guidelines. It is essential to read and understand these guidelines before starting your submission process. These typically include paper formatting requirements, word or page limits, and specific topics covered by the conference.

2. Preparing Your Paper for Submission

Once you've identified the correct EI conference, the next step is to prepare your paper for submission. Most EI conferences follow a formal submission procedure, and failure to adhere to these requirements can result in your paper being rejected.

A. Format Your Paper According to the Guidelines

Each conference will provide specific formatting requirements for paper submissions. Common guidelines include:

• Page layout: Paper size, margins, font type, font size, line spacing, and page numbers.
• Structure: Most papers should include a title, abstract, introduction, methodology, results, discussion, and conclusion.
• References: Adhere to the citation style specified by the conference (e.g., IEEE, APA).

It’s essential to follow these formatting rules precisely to avoid issues during the review process.

B. Write a Strong Abstract

The abstract is the first section that the reviewers will evaluate. Ensure your abstract is concise (usually between 150-250 words) and clearly summarizes the research problem, methodology, and results.

C. Review the Paper for Quality

Before submitting your paper, ensure it is well-written, thoroughly researched, and free of errors. Consider seeking feedback from colleagues or mentors before finalizing your submission.

3. Submitting Your Paper

Most EI conferences use an online submission portal, where authors can upload their papers and provide necessary details. The process typically includes the following steps:

A. Register on the Submission Platform

First, you will need to create an account on the conference’s submission platform. Most conferences use platforms such as EasyChair, CMT, or proprietary conference management systems.

B. Submit the Paper

Once registered, follow these steps to submit your paper:

• Upload your paper: Ensure your paper is in the required file format (e.g., PDF, Word).
• Fill in required details: Provide author information, paper title, abstract, keywords, and any additional required fields.
• Agree to terms and conditions: Many conferences will require you to agree to terms related to copyright, plagiarism, and conference policies.

C. Pay Submission Fees (if applicable)

Some EI conferences may require an initial submission fee or registration fee. Be sure to check the conference’s payment instructions and pay the required fees before the deadline. Keep a copy of the payment receipt for your records.

4. Review Process

After submission, your paper will go through a review process conducted by experts in the field. The review process ensures that only high-quality papers are accepted for presentation at EI conferences.

A. Peer Review

Your paper will likely undergo a peer review process, where experts in your field will assess its quality, originality, and relevance to the conference’s theme. Reviewers will check:

• The clarity of your research question
• The soundness of your methodology
• The validity of your results and conclusions
• The relevance of your paper to the conference theme

B. Revisions and Feedback

In some cases, reviewers may suggest revisions. If your paper is accepted with minor or major revisions, make sure to address the feedback carefully and resubmit the updated version by the specified deadline.

C. Final Acceptance

Once the review process is complete, you will be notified whether your paper has been accepted for presentation. Accepted papers will be included in the conference proceedings.

5. Presenting Your Paper at the Conference

Once your paper is accepted, the next step is preparing for the conference presentation.

A. Prepare Your Presentation

Most EI conferences require authors to present their research in front of an audience. Prepare a clear, concise, and engaging presentation that highlights your research findings and answers potential questions from attendees.

• Create slides: Use presentation software like PowerPoint or Google Slides to create a visual presentation.
• Practice your delivery: Rehearse your presentation to ensure you stay within the time limits and effectively communicate your findings.

B. Submit Final Paper for Conference Proceedings

In some cases, conferences will require you to submit a final version of your paper (often after the conference presentation) for inclusion in the conference proceedings. Be sure to meet any deadlines and follow the guidelines for submitting the final version.

6. Post-Conference Actions

After the conference, there are a few important actions to consider.

A. Stay Engaged

• Network with other researchers and attendees to build relationships.
• Attend other sessions and contribute to discussions related to your field of study.

B. Follow-up on Feedback

• Review the feedback you received during your presentation, and use it to refine your research for future publications.
• Consider revising your paper for submission to journals or future conferences.

7. Conclusion

Submitting to an EI-indexed conference is a highly rewarding experience that can enhance your academic profile and provide valuable feedback on your research. By following the conference’s submission guidelines, preparing a strong paper, and engaging with the review process, you increase your chances of acceptance.

For more information on EI conferences, paper submission tips, and guidance on academic research, visit iconf.com, where you can find a curated list of upcoming EI conferences and detailed submission resources.